When I first had the opportunity to work with office managers and executive assistants, I began to appreciate their impact across the company, whether it was moonlighting as controllers, human resource professionals, or as that all-important reserve of institutional knowledge that nobody else seemed to have. Despite their incredible contribution to the company, the systems they used were built without the slightest consideration for their preferences and needs.
I watched one day as my favorite person in the office schooled a new executive on why he had to process expenses a different way to avoid legal liability. I was impressed by her poise and celebrated the executive’s deer-in-headlights reaction. Five minutes later, however, she was scrapping together an office snack and break room supply order by going from desk to desk to collect everybody’s snack requests and needs for the week. Though she was just as diligent at this task, it occurred to me that it was unnecessarily taking up her valuable time. In the moment, I thought, there has to be a better way, but I had other stuff to do and soon forgot about it.
Cut to a couple of months ago, when our team told me that they were building a “Group Ordering” tool to help people collectively place grocery and supply orders in a shared cart. It’s perfect for households full of families, roommates, and people planning to stock up for a trip or events like weddings or parties. Here’s the thing: I think it’s even better for offices. Here’s a link to how Group Ordering works. I just tried it for the first time and it took a total of 5 seconds. Basically, I clicked on “Start a Group Order,” named my order “Everybody except Jeff,” added notes: “No more peanut butter cups, Jeff. I’m watching you,” copied the short link in the pop-up, and sent that link to my team. On Friday, I’ll make sure Jeff followed the rules and check out.
Are you ordering snacks for your office? Give Group Ordering a try and let us know what you think in the comments.